[drafting] This structure will be used for each of the five facilitated workshops.

Three days before the workshop

Attendees receive final confirmation email, which includes
  • links to relevant FAQ's, Websites, and agenda outlines
  • reminder that proceedings will be wiki-cast publicly (in other words, notes posted to the wiki in real-time)
  • reminder that the main purpose of the workshops is to "move relevant information to the wiki where it can be sorted, sifted, filtered, added to, and synthesized into something greater than the sum of the parts."

Attendees arrive

9:10am - 9:30am

Formalities

9:30am - 9:40am
  • As people are arriving, play trailer loop that:
    • How the wiki works
      • Assume that everything said will be typed verbatim, attributed to you, and broadcast to the world
      • save/update every 5 minutes - a "wikicast"
      • We'll try to track the discussion tab, checking it every 15 minutes
    • Twitter
      • hashtag #si20
      • We'll try to check it every 15 minutes
    • Review of relationship with pan-Institutional strategic plan, digitization strategy, and other committees/project
  • Introduce facilitator (mike hands off to Leo)
  • Ground rules
    • Raise your paddle to be recognized
      • Use the numbered side to have your comment attributed to you
      • Use the blank side to remain anonymous in the record.
    • first time you speak: identify yourself and your business unit before speaking
    • Speeches limited to 1 minute. (Gettysburg address was 2:30!)
    • Brief interjections allowed at the discretion of the moderator
  • Reminder: How the wiki works
    • Assume that everything said will be typed verbatim, attributed to you, and broadcast to the world
    • save/update every 5 minutes - a "wikicast"
    • We'll try to track the discussion tab, checking it every 15 minutes
  • Reminder: Twitter
    • hashtag #si20
    • We'll try to check it every 15 minutes
  • Review of overall timeline
    • Workshop schedule -- check the wiki!
      • April 21, 9:30am Education
      • April 21, Smithsonian 2.0 "debate," 2pm, Carmichael NMAH
      • April 23, 9:30am, Business Models
      • April 30, 9:30am, Operations and Technology
      • May 5, 9:30am, Education
      • May 6, 9:30am, Directors
    • Final report/recommendations to sr. management first week in June
  • Desired outcomes
    • "Move relevant information to the wiki where it can be sorted, sifted, filtered, added to, and synthesized into something greater than the sum of the parts."
    • Demonstrate a strong democratic process that gives decision-makers confidence to make decisions
    • Tell us how we're doing and help us improve (exit survey)

Pose the first question

9:40am
A framing question: The Smithsonian may take many different directions in education, revenue generation, curation and research, public outreach, etc, over the next 50 years. What aspects of Web and New Media strategy must remain constant--must we accomplish--to support and enable all of these possible future directions?

Announce half-way point

10:30am

Announce 30-minutes left

11:00am
Begin to synthesize into high-level themes, requirements, challenges

Summary and next steps

11:20am - 11:30am
  • Participants will get a follow-up email with links to the notes and a workshop assessment survey
  • Reminder that the real work starts now, and the wiki is where that work will happen

Dismissal

11:30